Job Offer: Sales Secretary / Administrative Assistant – Toyota Brossard (Groupe HGrégoire)

HGrégoire, a well-known and growing automotive group in Quebec, is seeking a Sales Secretary / Administrative Assistant for its Toyota Brossard dealership. You will work in a dynamic, structured, customer-service-oriented environment.

Responsibilities

• Prepare and track sales files: print, assemble and validate contracts before delivery; involvement during signatures at deliveries.
• Manage vehicle entry into inventory (stock numbers, CDK, DeskIt, folders, keys).
• Process sales and financing files: send documents, track disbursements, RDR, warranties, DVN.
• Prepare and account for vehicle purchases, manufacturer invoices and required payments.
• Prepare contracts (sale, wholesale) and perform SAAQ-Clic transfers.
• Verify file compliance: W/O, amounts, corrections, washouts, commissions.
• Handle claims (federal/provincial/manufacturer) according to applicable programs.
• Scan, file and archive files for accounting.
• Provide general administrative support to the sales, service and management teams.
• Support financial managers in their routine administrative tasks.
• Manage the discounting of sales files and ensure management of the SAAQclic service (registration of new vehicles, inventory transfers, etc.).
• Greet customers at delivery, have documents signed and participate in the vehicle presentation.
• File the documents and ensure documentary compliance.
• Follow product training and master the presentation during deliveries.
• Replace reception as needed.
• Conduct a compliance check before and after delivery, both in documentation and in computer systems (logs).

Profile sought

• At least 2 years’ experience as a sales secretary or receptionist – mandatory.
• Bilingual in French/English at an intermediate-advanced level (oral and written) to communicate with English- and French-speaking clients.
• Excellent command of Google Workspace (G Suite) – essential.
• DEP or DEC in accounting – asset.
• Ability to work with tight deadlines (notably at month-end).
• Strong customer service orientation, rigor, attention to detail and autonomy.
• Good organizational skills and ability to manage priorities.

Why join HGrégoire Toyota Brossard?

• Welcoming, humane and high-performing team.
• Employer that values professional progression and each person’s contribution.
• Modern and structured environment where your expertise makes a difference.
• Fast-growing company offering stability and advancement opportunities.

Benefits

• Health and dental insurance
• Life insurance
• Paid vacation
• Employee assistance program
• On-site parking
• Work location: on-site, Brossard (Quebec)
• Competitive compensation

Training and development

• Access to internal training and opportunities for advancement within the HGrégoire group.
• Work in an exciting and continuously evolving sector.

How to apply

Submit your resume along with a cover letter via this posting. To discover other opportunities in the automotive field in Brossard, visit our Careers page and enable job alerts to be notified as soon as a matching position is posted.

Ready to take on the challenge and build a career with a recognized and expanding automotive group? Join us today.